When you're looking at your HOA budget, you'll need to account for maintenance. After all, well-maintained communities make good first impressions. And a streamlined maintenance plan can help your Jessup community shine.
Read on to learn how to create an effective HOA property maintenance plan!
Determine Routine Maintenance Needs
Work with your HOA management team to understand what routine maintenance needs you have. Preventative maintenance can help you avoid more costly repairs down the road.
For instance, you may have common areas that need weekly cleanings or annual floor buffing. or you may have landscaping that requires mulching, weeding, or mowing.
You'll also need to service HVAC systems in shared clubhouses. The last thing you want is for the air conditioning to stop working at the peak of summer activity. You'll have happier residents if you can prevent bigger problems.
Look at Seasonal Needs
In areas like Jessup, properties will face a range of weather conditions. From snow to severe storms, weather systems need to factor into your HOA community maintenance plan. That's why it's wise to account for seasonal needs in your budget.
For instance, you should account for snow removal needs. This may include plowing neighborhood roads, parking lots, or sidewalks. Your residents will appreciate these efforts when they need to leave home.
Additionally, you may want to reserve funds to account for severe summer weather. This may include roof repairs. Or you may need help removing damaged trees.
Know What Can Be Deferred
What are non-essential maintenance tasks that you have? As an HOA manager, you might not always have the financial resources to complete certain projects. Some items, like refreshing a common area or painting an exterior, may need to wait.
Keep an ongoing list of less urgent maintenance tasks. You can ask your committee members for input. At your HOA meetings, consider allowing residents to weigh in, as well, about needs they see.
Revisit this list each quarter to re-prioritize items or add or subtract them. And move items into your yearly plan as your budget allows.
Create a Schedule
Finally, commit to making a maintenance schedule. This should include annual needs as well as more frequent ones. Ideally, you'll want to use software to do this and set up reminders for scheduled maintenance.
If you oversee a multi-unit dwelling in Jessup, make a point of walking the grounds each week. Look for physical changes and seek a professional's opinion if you have questions.
Along the same lines, set aside some of your maintenance budget for emergency needs. Unforeseen issues happen. And you want to be ready to address them!
Make an HOA Property Maintenance Plan
An HOA property maintenance plan gives you a proactive way to keep your community in good shape. Schedule annual needs alongside seasonal ones. And look at non-urgent items that you can address when resources allow.
At PMI Village Alliance, we offer management services that can help your HOA community in Jessup operate smoothly. Local ownership ensures that you'll have professionals with the knowledge base to help you stay within your target budget. Contact us today for help!
